Qualification of Laboratory Equipment’s

QA SOPS

IQ OQ PQ Overview

Brief:

Correct functionality and performance of scientific apparatus to obtain reliable and accurate analytical data therefore instrument qualification should be a part of any good analytical practice

The contents of the qualification workbook are as follows.

  • Installation Qualification (IQ) for performing and documenting the installation in a location selected by the user.
  • Operational qualification (OQ) for testing of the equipment in the position selected by the user, to ensure that it meets the performance specification dictated by waters instrument LTD.
  • Performance Qualification (PQ) for testing that the instrument consistently performs as required for the intended application

01.    Installation Qualification

Instrument Series: Waters® 1500 Series

1525 BINARY PUMP

Equipment Code:
Instrument Description: The Waters 1500 Series HPLC Pumps combine the most important aspects of eluent

delivery for HPLC: high precision, reliability, smooth eluent flow, and proven performance.

pumps perform their intended functions equally well:

The 1525 Binary HPLC Pump achieves reproducible, binary gradient delivery with

exceptionally smooth concurrent-stream blending.

pumps are controlled by the Waters empower HPLC system software.

Manufacturer: Waters

34 Maple Street

Milford, MA 01757

Service Contact: If you encounter any problems replacing parts contact Waters

Technical Service at (800) 252-4752, U.S. and Canadian customers only. Other

customers, call your local Waters subsidiary or Technical Service Representative or call

Waters corporate headquarters at (508) 478-2000 (U.S.A.).

Serial Number:
Condition When Received:
New
Used
Reconditioned
Date Received:

 


 

                    Installation Qualification

 

Instrument Specification

Fluid-Handling Components in the Waters 1525 Pump

Instrument Parameter Specified Range Acceptable
Gradient mixer

 

Combines eluents together and helps to increase homogeneity. Also adds a desired delay volume to the system.
 Draw-off valve

 

 

Enables you to attach a syringe and draw eluent through the eluent reservoir line into the pump for priming.
Reference valve

 

Directs flow from the pumps to waste for purging, or through

the injector, the column, and the rest of the system.

Reference valve waste

line

Routes flow from the reference valve to the waste container.
Drip tray  Catches fluid leaks.
Seal wash holes Allow you to flush and clean the plunger seals.
Pump head assembly Draws in and delivers eluent.
Pulse dampeners

 

Dampens operating pressure fluctuations. It is located on the

left side of the unit under the mixer and behind the shroud.

Inlet manifold

 

Provides the connection for eluent inlet tubing and routes

eluent to the inlet check valve on each pump head.

Pressure transducer

 

Senses operating pressure and convert values to electronic

signals for monitoring.

Pump outlet Routes eluent to the injector, column, and detector.
1500 Series

Manual Injector

Enables a manual sample injection. Generates an inject start

to the detector.

Manual injector valve

waste lines

Drains fluid overflow from the syringe to the waste container.
Inlet and outlet check

valve assemblies

Maintain flow direction by opening in one direction only.

 

Plunger indicator rods Show the position of each pump head plunger.
Comments:

Product for Research, pharmaceutical Quality Control Analysis.

 


                             Installation Qualification

 

Environment and Siting

 

Has the instrument been adequately acclimatized since transport or storage?

 

YES                                 NO   

Parameters Specified Range Conditions Met
Ambient Temperature 4 to 40 °C (39 to 104 °F)
Maximum Relative Humidity 20 to 80%, noncondensing
Bench space

 

Width: 17 in. (43 cm) including bottle holder

[24” (61 cm) with 1500 Series Column

Heater]

Depth: 24 in. (61 cm)

Height: 17 in. (43 cm)

Vibration Negligible
Clearance

 

At least 6 in. (15 cm) at rear for ventilation and

cable connections

Static electricity

 

Negligible
Input voltage and

frequency

 

 

Grounded ac, 120/240 Vac, 50/60 Hz, single phase

 

Electromagnetic fields No nearby source of electromagnetic noise, such

as arcing relays or electric motors

 

Power requirement 200 VA for pump

150 VA for column heater

 

Comments:

 

 


 

                                        Installation Qualification

 

Instrument Delivery and Documentation

 

Unpack the instrument carefully. Are any items missing against the Packing List?

Yes                      q     No                            q

 

If yes, state missing items:_______________________________________

Is there any damage to the instrument or accessories?

 

Yes                      q     No                            q

 

If yes:   Description of damage: _______________________________________

 

Corrective action: ___________________________________________

 

The manufacturer informed:                   Yes    q   No   q

Is all standard documentation included?

                                                                                    Present            Missing

 

Operator Manual (OM)                                                    q      q

 

Certificate of conformity                                                   q      q

 

Quick start guide                                                              q      q

 

Warranty card                                                                  q      q

 

Is all additional documentation included?

Requested

Present        Missing       Not Requested

Calibration Certificate                                   q     q       q

 

Service Manual (SM)                                    q     q       q

 

Performance Qualification (PQ)                    q     q       q

 

 

 


 

                            Installation Qualification

 

Instrument Safety

 

Manufacturer’s Safety Recommendations:

 

To prevent injury, always observe good laboratory practices when you handle

eluents, change tubing, or operate the 1500 Series HPLC Pump. Know the physical and

chemical properties of the eluents. Refer to the Material Safety Data Sheets for the

eluents in use. always observe safe laboratory practices when you operate your system.      

 

To avoid the possible eye injury or cuts, handle the plunger with care. Wear

safety glasses and use the plunger insertion tool. Be aware that the pieces of a broken

plunger are very sharp.    

 

To avoid possible electric shock, do not remove the cover. The interior of the

pump does not contain user-serviceable parts.         

 

To avoid having an eluent leak from a pump outlet, position each eluent reservoir

below its corresponding pump inlet until the outlet is connected to the system.       

 

To avoid high-temperature hazards, always allow adequate time to cool the

system before you perform maintenance or troubleshooting. Wear protective clothing

whenever you open the sample compartment or the analysis compartment.       

 

To prevent eluent from leaking out of the pump outlet, make sure you position the eluent

reservoir below the pump inlet manifold before you disconnect the pump outlet fitting.      

 

Comments:

 

 


 

                               Installation Qualification

 

Assembly and Installation

 

 

Installation Procedure:                                     

Yes No
Unpacking and setting up the Pump
Making Electrical Connections
IEEE-488 connector  Connects the pump to a PCI busLAC/E-card in the empower

workstation.

Making Fluidic Connections
Connect the Inject Start Signal (1500 Series Manual Injector)
Making Eluent Supply Connections
Install the Bottle Holder
Connect  the Pump Inlet
Connect to an Eluent Reservoir
Comments:

 


                                       Installation Qualification

 

Instrument Code:

Summary Report

 

Instrument:

 

Waters 1525 BINARY HPLC PUMP

Manufacturer:

 

Waters Instruments

Assessment of Complete Installation Qualification:

 

No Deviations                                              Deviations           (List below)

 

Deviation

 

Impact on Operation

 

 

Justification for Acceptance

Successful completion of the preceding activities and checks indicates that this instrument has been satisfactorily delivered and installed. The instrument has passed the Installation Qualification procedure and may now be submitted for Operational Qualification.
IQ Completed By:

 

Date :
Deviations Approved By:

 

Date:
IQ Approved By:

 

Date :

 

 


 

 02. Operational Qualification: 

During the OQ testing, the actual operating parameters of the equipment are checked.

Operational tests are specific to the type of equipment and its function. Several prerequisites must be met before the OQ is performed: completion of the IQ; verification that deficiencies have been resolved and that the protocol has been updated and approved; verification of the availability of OQ support utilities; verification that all calibrations have been completed; identification of test equipment; and verification of the current calibration status.

 

Safety information

  • To avoid chemical hazards, observe safe laboratory practices when you handle

eluents. Refer to the Material Safety Data Sheets for the eluents you use.     

  • To avoid damaging the column, make sure any changes to conditions that

affect the column are gradual such as flow or pressure.    

Safety Test Pass Fail Date Signed
Earth Bonding  

 

 

Insulation Resistance
Comments:

 


 

                                             Operational Qualification

Pump Preparation Recommendations

 

 

Status

 

 

 

Prime1

 

Purge*

 

Equilibrate*

Initiating operation            
Changing eluent
Adding fresh eluent
Changing columns
The system has been idle for some time
Eluent Guidelines

Use methanol to prime a new pump, or one that has been stored for an extended period.

Yes No
 

 

 

Use an intermediate solvent when you change between eluents that are not

miscible.

To prevent air from being drawn into the pump, keep the eluent level in the reservoir at least four inches (10 cm) higher than the inlet manifold. Do not place eluent reservoirs on top of a Waters® 1500 Series Pump.
Comments (including discrepancies):

 

Power on the pump and other chromatographic system devices before you power

on the empower work station.

 

 

 


                                     Operational Qualification

 

Functional Test Acceptance Criteria

 

Pass Fail
Power on a 1500 Series Pump To power on the pump, find the power switch on the left side panel and set it to the 1 (ON) position.
Preparing the Pump Follow pump preparation recommendations.
Priming and Purging the Pump  

Priming and purging the pump ensure proper pump operation.

Purging the Injector and Detector

 

To purge the injector and the 486 detector

1. Run the empower software.

2. Follow the on-screen instructions.

Equilibrating the System Equilibrate your HPLC system
Powering Off the Pump

 

To power off the pump:

1. If you have been using buffers, purge the buffer from the pump and other HPLC

system components with HPLC-grade water. If the pump will be idle for more than

one day, purge with a methanol/water solution to prevent the growth of

microorganisms.

2. If the pump is running, powering off the pump will stop the flow immediately. Since

abrupt flow changes may damage columns, it is advisable to ramp flow to zero

with a Empower shutdown method, which is created by the user.

3. Turn the power switch to the O (OFF) position.

Comments:

Before Equilibrating

Make sure the eluent is filtered and degassed.

 


 

                                         Operational Qualification

 

Calibration  

Calibration of the pump (Flow rate)

Flow rate adjusted to 1.0 ml/min. Observed weight in gm. Limit in ml/min.
1 2 Mean wt. / min Mean Vol. / min
Pump-A
Weight of beaker + water after 10 min. (W2)  

 

44.9288gm

44.9279gm 9.9177gm 0.99177 0.99 to 1.01
Weight of beaker (W1)  

35.0106gm

 

35.0107gm
(W2 – W1) / 10  

0.99182

 

0.99172
Pump-B
Weight of beaker + water after 10 min. (W2)  

44.9189gm

 

44.9178gm 9.90625 0.990625 0.99 to 1.01
Weight of beaker (W1)  

35.0117gm

 

 

35.0125gm
(W2 – W1) / 10  

0.99072

0.99053
 

Pressure drop test:

  • Proper functioning check valve
  • No leak from the pump
Remarks :

 

 


 

                                           Operational Qualification

Training

 

Date Instrument Released for Use:
 

Trained Operators

 

Read Operator Manual

 

Practical Training

 

Authorizing Signature

Comments:

 

 

 

                                     Operational Qualification  

 

Instrument Code:

 

 

Summary Report

Instrument:

 

Waters 1525 BINARY HPLC PUMP

Manufacturer:

 

Waters Instruments

Assessment of Complete Installation Qualification:

 

No Deviations                                              Deviations           (List below)

 

Deviation

 

Impact on Operation

 

 

Justification for Acceptance

Successful completion of the preceding activities and checks indicates that this instrument is operating satisfactorily following delivery and installation. The instrument has passed the Operational Qualification procedure and may now be released for use.
OQ Completed By: Date :
Deviations Approved By: Date:
OQ Approved By: Date :

 

 

 


 

03.   Performance Qualification

Triggering Factor for Performance Qualification

 

PQ Trigger(s):

Recalibration                                       Routine Maintenance    

 

Functional Tests            

 

 

Recalibration

Recalibration Step Suggested Frequency

 

Not Done OK Not OK
 

Calibration Of Pump (Flow Rate)

 

Annually

 

Pressure drop test:  

Annually

 

Comments:

 

 


 

                                           Performance Qualification

 

Functional Test Acceptance Criteria Pass Fail
Power on a 1500 Series Pump

 

To power on the pump, find the power switch on the left side panel and set it to the 1 (ON)

position.

Preparing the Pump Follow pump preparation recommendations.
Priming and Purging the Pump Priming and purging the pump ensure proper pump operation.
Purging the Injector and Detector

 

To purge the injector and the 486 detector

1. Run the empower software.

2. Follow the on-screen instructions.

Equilibrating the System Equilibrate your HPLC system
Powering Off the Pump

 

To power off the pump:

1. If you have been using buffers, purge the buffer from the pump and other HPLC

system components with HPLC-grade water. If the pump will be idle for more than

one day, purge with a methanol/water solution to prevent the growth of

microorganisms.

2. If the pump is running, powering off the pump will stop the flow immediately. Since

abrupt flow changes may damage columns, it is advisable to ramp flow to zero

with a Empower shutdown method, which is created by the user.

3. Turn the power switch to the O (OFF) position.

 

Comments:

Before Equilibrating

Make sure the eluent is filtered and degassed.

 

 


 

                                         Performance Qualification

 

Routine Maintenance

Diagnostic Tests

Regular diagnostic tests can help you to track system performance and prevent or identify

potential problems before they interfere with operation. Two tests are:

  • Retention time stability test
  • Ramp-and-decay test
Routine Maintenance Scheduled Frequency
Replacing and Cleaning Plunger Seals and Plungers six months

 

Replacing Check Valves 1year
Replacing a Draw-Off Valve 1year
Replacing Fuses 1year

 

 

 


 

 

                             Performance Qualification

 

Safety Tests

 

  • For continued protection against fire hazard, replace fuses with those of the

the appropriate type and rating.

  • To avoid possible eye injury or cuts, handle the plunger with care. Wear safety

glasses and use the plunger insertion tool. Be aware that the pieces of a broken plunger

are very sharp.

Safety Tests Not Done Pass Fail Date signed
 

Earth Bonding

 

 

Insulation Resistance

 

Comments:

 


                                                                                             Performance Qualification

 

Post Fault Rectification

 

Is this PQ directly following a fault rectification?

Yes                                     No        

 

If yes:

 

Description of fault: _______________________________________________

________________________________________________________________

________________________________________________________________

 

Rectification: ____________________________________________________

________________________________________________________________

________________________________________________________________

 

Date rectified: ___________________________________________________

 

Fault rectified by:

 

User             Specialised Engineer    Return to Manufacturer   

 

 

Any measures advised to prevent reoccurrence: ________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

 

 


 

                                 Performance Qualification  

 

Instrument Code: QE-

     

Summary Report

 

Instrument:

 

Waters 1525 BINARY HPLC PUMP

Manufacturer:

 

Waters Instruments

Assessment of Complete Installation Qualification:

 

No Deviations                                              Deviations           (List below)

 

 

Deviation

 

Impact on Operation

 

Justification for Acceptance

Successful completion of the preceding activities and tests indicates that this instrument is operating satisfactorily following recalibration, maintenance, or functional checks. The instrument has passed the Performance Qualification procedure and may now be returned to use.

 

PQ Completed By: Date :
Deviations Approved By:

 

Date:
PQ Approved By:

 

Date :